View Full Version : Wrong payee name on checks, What's the solution?
01-22-2002, 11:43 AM
I recieve many checks using "wrong payee name" from time to time.
My bank account name is using my "personal name".
However, the merchants are not careful to prepare checks.
They are using either
Website domain address,
my personal name
as the payee name.
All the above information is not the same.
If I get a check using payee name other than my personal name printed on it.
I don't know if I can just hand write my personal name on the check.
Then I can deposit the checks without problem.
Once I have returned a error check to a company and ask for issuing a new check using my correct payee name.
The company go bankrupt before sending me a new check.
Thus, I don't like to risk return the error check to the sender and ask for a new one, if it is possible.
What is the general U.S. check clearing and practice?
01-22-2002, 03:34 PM
The company can go down also before Isuing the check.
I suggest to contact them before and getting a new check.
01-22-2002, 03:50 PM
Have you talked to your bank about including those other names on your account?
I usually just try to cash the check and see if my bank will take it :D .
People (me included) like to write checks to a business name if the check is for a service/product.
Why not get a bank account for your business?
01-22-2002, 05:26 PM
Getting a bank account for your business would be a great idea. It's not expensive, makes you look more professional, and accounts (or the IRS) are much happier when the money is in separate accounts.
Also, getting to know someone at the bank helps greatly too, ideally your account manager, or the friendlier tellers. They can help you with little glitches, or if they know you do business under a company name they might let you make deposits as such. Ideally though, take that next step! :)
01-22-2002, 07:10 PM
Thanks for all your suggestions.
The fact that I am locate outside US complicated the issue a bit.
Our banks here is very strict on payee name and account name match.
Even the bank staff here know me very well, they are hesitant in this situation because they are not familar to US bank policy too.
If they accept my checks, they are unsure what will happen when they sent the check back to U.S. for check clearing.
They don't know if U.S. bank clearing procedure allow te names do not match or hand writing addition of a correct payee name.
If one bank account allow only one name variation.
I might try to have four accounts for the purpose?
They are using either
1. company name,
2. Website Title/Name,
3. Website domain address,
4. my personal name
as the payee name.
In all cases of merchant mistakes,
There is a data field in the affiliate profile
name "Payee Name".
I have filled in correct name there.
I feel very unhappy because they are not looking at that data field when they prepare for the checks to afiliates.
They should not make such mistake, actually.
01-22-2002, 08:40 PM
::2. Website Title/Name,
::3. Website domain address,
I have no idea if it would work, but if the bank has internet access, try to get them to look at the Whois info of the domain. (Of course provide the URL to make it easy for them if they would do it.)
01-22-2002, 09:13 PM
Have you contacted those places who are using incorrect information and requested that they correct it?
I had a few checks come to me directly rather than the company and I just sent an email request asking that they make the checks payable to the company.
01-22-2002, 10:28 PM
Usually do they require you to mail back the wrong check first before sending a new one?
If they stop check payment, there is a cost for the merchant.
For my most recent case, I contact them several times via email, still no reply.
I request they send this check to me " via e-mail " in 12/2001.
They are not replying since then.
Therefore I have again mailed the wrong check back to them and wait.
01-23-2002, 07:15 AM
Since the check was made out to me, I cashed it and wrote a check to our company instead. I've never returned a check so far.
On occasion, we will get a check made to Server.com rather than Server Corporation and the bank is fine with this.
It sounds as if you are dealing with an ad company that may not be the most reputable out there if they are deliberately not correcting information or deliberately send the check to the wrong payee name.
01-23-2002, 07:51 AM
I guess they are just not professional at preparing checks payment.
When doing this the first time or accasionally,
it is easy for them to make mistake.
Esp. if they give the task to a new employee.
If they do not know to check out the the correct payee name.
This is just my assumption.
You are lucky.
Your domain address is similar to your company name.
And the merchants have a .com tendency.
if you are using other top level domain,
they simply close their eyes when preparing checks
and complete the name as .com
01-23-2002, 07:59 AM
Here's my solution to less reputable company in future.
I will fill in the affiliate profile using my payee name (same)
on Website title, company name, contact name, payee name fields like that.
Though a little bit strange and meaningless.
I will get a good check no matter what name they use to prepare the checks.
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